Invitations to be emailed to eligible voting members with instructions prior to meeting.
Agenda:
*Proposed amendments to the Constitution & By-Laws must be received by Jen Gagnon, secretary, no later than September 9th, 2020 at 5:59pm. The proposed changes form can be found on the RMMLA website, under the AGM tab. Details will be forwarded to eligible voting members in the Second Notice.
**Positions up for election:
In the event of resignations, additional positions may be up for vote as well.
As per By-Law 4.8.4(a):
Nominations for Elected positions must be received by the Secretary 14 days prior to the Annual General Meeting (AGM). Nominations will not be received from the floor during the AGM or any Special Meeting.
A description of each position is below. Nominations will only be received through the RMMLA website, under the AGM tab. Nominations must be received by Jen Gagnon, secretary, no later than September 9, 2020 at 5:59pm. A list of nominees and their qualifications will be forwarded to eligible voting members in the Second Notice.
Please contact John Olson, president@rmburrards.com, with any questions or comments.
6.2 The President (elected) shall have the responsibility to conduct the day-to-day business of the RMMLA within the guidelines of the RMMLA Constitution, these By-Laws and the RMMLA’s Policy Manual (if any), and always within the By-Laws and guidelines of our Affiliated Associations as listed above. The President shall:
6.2.1 supervise officers in the execution of their duties.
6.2.2 attend or appoint someone to attend all meetings of its governing bodies.
6.2.3 work with other Directors to produce a yearly budget, including needs for saving and expenditures, as well as contingency funds.
6.2.4 work with the Treasurer to ensure funds are allocated properly for gaming purposes.
6.2.5 chair any RMMLA Discipline Committee.
6.3 The First Vice President (elected) shall be responsible for Club Operations of the RMMLA. This position reports to the President and shall:
6.3.1 assume the role of President if the position is vacant or if the President is unable to carry-out duties.
6.3.2. attend meetings of governing bodies when assigned by President.
6.3.3 chair a meeting at the start of each field lacrosse and box lacrosse season reviewing responsibilities for RMMLA Directors and other officials as involved.
6.3.4 work with other Directors to prepare for and plan for upcoming box and field seasons.
6.4 The Second Vice President (elected) shall be responsible for Development. This position reports to the 1st Vice President and shall:
6.4.1 be responsible for organizing RMMLA development opportunities, including opportunities to enlist and develop new players.
6.4.2 work with the Head Coach to maintain a player development matrix to be shared with all RMMLA coaches and kept on file for yearly distribution.
6.4.3 report any external camps or development opportunities to members.
6.4.4 complete a yearly report outlining team and player successes as well as areas of improvement.
6.4.5 be responsible for overseeing activities of the Head Coach, and Head Referee.
6.4.6 be responsible for submission for BCLA award nominations, and in the event of no recognition coordinator, be responsible for RMMLA awards and recognition.
6.4.7 provide the 1st VP with regular briefings on his or her association functions.
6.6 The Fourth Vice President (elected) shall be responsible for Team Operations. This position reports to the 1st Vice President and shall:
6.6.1 chair a meeting at the start of each field lacrosse and box lacrosse season reviewing responsibilities for RMMLA Operational personnel, including Division Managers and Team Managers.
6.6.2 be responsible for overseeing activities of RMMLA Operational personnel or other officials involved in the operation of box and field lacrosse seasons, including tournaments.
6.6.3 be responsible for delivering members information on Team BC (box and field lacrosse) and Summer Games (box and field lacrosse).
6.6.4 Provide the 1st VP with regular briefings on his or her association functions.
6.8 The Registrar (elected) shall be responsible for the proper registration of all players in the RMMLA. This position reports to the President and shall:
6.8.1 be responsible for the records of all registered players, and for providing proper registration information to BCLA, LMMLC, PCFLL, and any RMMLA Directors or officials.
6.8.2 work with the Treasurer and turn over all registration fees collected.
6.8.3 maintain updated membership lists and provide contact information for any communication.
6.10 The Female Director is responsible for all duties concerning female lacrosse. This position reports to the President and shall:
6.10.1 attend all female meetings of the LMMLC & PCFLL and disseminate information from the meetings to all female lacrosse coaches, and managers.
6.10.2 disseminate any information regarding female lacrosse camps or tournaments to RMMLA coaches, managers, members, and players. This includes any Team BC programs.
6.10.3 act as female division manager to ensure all female box and field lacrosse teams are selected, organized properly, and run smoothly.
6.11 The First Director at Large (elected) is responsible for grassroots recruitment. Programs this director is responsible for include: Fun Lacrosse, Shooting Stars Division Manager, School outreach programs, community promotional events. This position reports to the 2nd Vice President