2nd AGM Notice: Registration Open
2nd notice for our upcoming RMMLA AGM on October 27th.
Registration for the meeting is required. Please use the provided link to register. Each eligible member will receive a confirmation email with the details of the Zoom meeting within the next week.
Registration closes October 21st at 8pm.
? Proposed RMMLA Constitution and By-Laws changes:
o By-Law 4.11:4.11 Meetings Held Electronically
(a) The Association may hold General Meetings, including the Annual General Meeting, in
person, electronically, or in a hybrid format, at the discretion of the Board of Directors.
(b) An electronic or hybrid meeting must allow all members entitled to participate to do so
in real time, including the ability to hear one another, speak, and vote on matters before the
meeting.
(c) Participation in an electronic or hybrid meeting shall constitute presence in person at
that meeting.
(d) Notice of an electronic or hybrid meeting must include instructions for accessing the
meeting and procedures for voting.
(e) An anonymous vote conducted through an approved electronic platform shall be deemed
a ballot vote, fulfilling any requirement in the Bylaws that a vote be conducted by ballot.
(f) The Board shall ensure that any platform used for electronic meetings provides a
reasonable level of security, accessibility, and reliability.
Proposed by: 1st Vice President
Rationale:
1. Accessibility and Inclusivity:
Hosting the AGM online improves accessibility for all RMMLA members,
particularly parents or guardians who are unable to attend in person due
to player practices, games, or family obligations. Online access ensures
that all voices within the Association can be heard, not only those who
happen to be free that day.
2. Increased Member Engagement:
Since the adoption of virtual meeting formats during and after the
COVID-19 pandemic, RMMLA has observed higher participation rates,
broader geographic representation, and more equitable engagement
across divisions, teams, and families.
3. Venue Capacity Requirements:
The RMMLA has over 700 registered members and, under the BC
Societies Act, must technically provide a meeting venue that can
accommodate the entire membership. Securing such a facility is
logistically and financially unfeasible, particularly given limited large
venues in Maple Ridge and Pitt Meadows and the seasonal overlap with
arena bookings.
Rationale:
1. Accessibility and Inclusivity:
Hosting the AGM online improves accessibility for all RMMLA members,
particularly parents or guardians who are unable to attend in person due
to player practices, games, or family obligations. Online access ensures
that all voices within the Association can be heard, not only those who
happen to be free that day.
2. Increased Member Engagement:
Since the adoption of virtual meeting formats during and after the
COVID-19 pandemic, RMMLA has observed higher participation rates,
broader geographic representation, and more equitable engagement
across divisions, teams, and families.
3. Venue Capacity Requirements:
The RMMLA has over 700 registered members and, under the BC
Societies Act, must technically provide a meeting venue that can
accommodate the entire membership. Securing such a facility is
logistically and financially unfeasible, particularly given limited large
venues in Maple Ridge and Pitt Meadows and the seasonal overlap with
arena bookings.
4. Unpredictable Attendance and Election Contingencies:
Previous AGM attendance cannot be used as a reliable predictor for future
numbers. Attendance fluctuates depending on whether elections are
contested or bylaw amendments are proposed, both of which can
significantly increase turnout. As a result, the Association must always
plan for maximum potential capacity, which further compounds the venue
challenge.
5. Enhanced Accessibility for Out-of-Town Members:
Many RMMLA families travel regularly. Allowing online participation
ensures that all members in good standing—regardless of location—can
attend, vote, and contribute to the governance of the Association.
6. Operational Efficiency and Cost Savings:
Online meetings reduce or eliminate the costs associated with venue
rental, insurance, equipment setup, and volunteer coordination, allowing
RMMLA to redirect funds toward player development and community
programs.
7. Consistency with Other BC Lacrosse Associations:
Many peer associations (e.g., Port Coquitlam, New Westminster, Langley)
have already modernized their bylaws to permanently allow hybrid or
fully electronic AGMs, aligning with the BC Societies Act and best
practices in community sport governance.
o By-Law 6.12: The Second Director at Large (elected) is responsible for the management and
maintenance of the association’s video camera systems and email platform. This role
ensures that technical resources are functional, accessible, and properly administered to
support games, practices, and operational communications.
Proposed by: President
Rationale: To better reflect rational of actual duties
? Proposed new Board positions:
o NEW: Position Title: Director of Box Lacrosse (elected)- This position provides leadership,
coordination, and oversight of the organization’s box lacrosse programming. This role
ensures that the delivery of box lacrosse across all age levels aligns with the organization’s
mission, strategic priorities, and developmental standards.
Previous AGM attendance cannot be used as a reliable predictor for future
numbers. Attendance fluctuates depending on whether elections are
contested or bylaw amendments are proposed, both of which can
significantly increase turnout. As a result, the Association must always
plan for maximum potential capacity, which further compounds the venue
challenge.
5. Enhanced Accessibility for Out-of-Town Members:
Many RMMLA families travel regularly. Allowing online participation
ensures that all members in good standing—regardless of location—can
attend, vote, and contribute to the governance of the Association.
6. Operational Efficiency and Cost Savings:
Online meetings reduce or eliminate the costs associated with venue
rental, insurance, equipment setup, and volunteer coordination, allowing
RMMLA to redirect funds toward player development and community
programs.
7. Consistency with Other BC Lacrosse Associations:
Many peer associations (e.g., Port Coquitlam, New Westminster, Langley)
have already modernized their bylaws to permanently allow hybrid or
fully electronic AGMs, aligning with the BC Societies Act and best
practices in community sport governance.
o By-Law 6.12: The Second Director at Large (elected) is responsible for the management and
maintenance of the association’s video camera systems and email platform. This role
ensures that technical resources are functional, accessible, and properly administered to
support games, practices, and operational communications.
Proposed by: President
Rationale: To better reflect rational of actual duties
? Proposed new Board positions:
o NEW: Position Title: Director of Box Lacrosse (elected)- This position provides leadership,
coordination, and oversight of the organization’s box lacrosse programming. This role
ensures that the delivery of box lacrosse across all age levels aligns with the organization’s
mission, strategic priorities, and developmental standards.
o NEW: Position Title: Director of Field Lacrosse (elected)-This position provides leadership
and strategic oversight for all field lacrosse programming within the organization. This role
ensures that field lacrosse operations, coaching, and athlete development are coordinated
and aligned with the organization’s mission and broader goals.
Proposed by: President
Rationale: With the growth of the association there is a need to separate executive duties
from operations.
Notice of the following positions for nominations; each position is a two-year term - Deadline for
nominations: CLOSED. Nominations will not be received from the floor during the AGM or any Special
Meeting.
? 1st Vice President
? 3rd Vice President
? Treasurer
? Secretary
? 2nd Director at Large
? 3rd Director at Large
Please contact Tyson Craiggs, president@rmburrards.com with any questions or comments.
nominations: CLOSED. Nominations will not be received from the floor during the AGM or any Special
Meeting.
? 1st Vice President
? 3rd Vice President
? Treasurer
? Secretary
? 2nd Director at Large
? 3rd Director at Large
Please contact Tyson Craiggs, president@rmburrards.com with any questions or comments.
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